Software
Best Payroll Software for Small Business in 2026: Gusto vs Paychex vs Others
Detailed comparison of Gusto, Paychex, QuickBooks Payroll, and ADP for New York small businesses.
Practical, accurate resources for New York small business owners — covering payroll taxes, labor laws, and compliance.
Detailed comparison of Gusto, Paychex, QuickBooks Payroll, and ADP for New York small businesses.
Professional 1099-NEC and 1099-MISC filing for New York businesses. Pacific Data Services handles 1099s for clients in all 50 states — accurate, on time, fully managed.
How to enroll in EFTPS, determine your deposit schedule, make payments, and avoid IRS late-deposit penalties as a New York employer.
The One Big Beautiful Bill created new federal deductions for tip income (up to $25,000) and FLSA overtime premium pay (up to $12,500). What qualifies, your W-2 obligations, and the 2026 mandatory reporting deadline.
All NY employer taxes — state income tax withholding, SUI, SDI, PFL, and MCTMT. Rates, wage bases, and filing schedules.
Register at labor.ny.gov for UI, set up SDI and PFL through a private carrier, and MCTMT registration for NYC metro employers.
New employer rate 4.1%, construction 5.5%, wage base ~$12,500, experience rating, and the NY UI trust fund.
PFL ~0.388% employee-paid, 12 weeks at 67% of average weekly wage. SDI up to $0.60/week. Private carrier required.
NYC and downstate counties $16.50/hr, rest of state $15.00/hr. Annual CPI increases. No tip credit below minimum wage.
0.34% payroll tax for NYC metro employers with $312,500+ quarterly payroll. Covers NYC plus 7 surrounding counties.
FICA, Social Security, Medicare, FUTA, federal withholding — the complete breakdown of what employers owe.
Get your EIN, register with the state, set up withholding, new hire reporting — the complete first-payroll checklist.
IRS 3-factor test, New York enforcement, misclassification penalties, and when each classification makes sense.
IRS lookback period, deposit thresholds, next-day rule, EFTPS, and penalties for late deposits.
FLSA, IRS, and New York recordkeeping requirements — what to keep, how long, and why it matters.
ALE threshold, penalties for non-compliance, 1094-C/1095-C filing, small business exemption, and SHOP marketplace.
Misclassifying workers, wrong withholding, missed deposits, ignoring state law — the mistakes that add up fast.
Federal OT after 40 hrs/week, New York salary exempt thresholds, and key differences from federal rules.
Federal and state new hire reporting requirements, what to report, how to file, and penalties for non-compliance.
This article is for general informational purposes only and does not constitute legal, tax, or professional advice. Employment laws, tax regulations, and compliance requirements change frequently. The information on this page reflects our understanding as of the date noted above and may not reflect recent changes in federal or New York state law. Do not act or refrain from acting based solely on the information in this article. Always consult a qualified attorney, CPA, or HR professional familiar with New York law before making payroll or compliance decisions for your business.